Address Book

[Gordon]

This may not be the right group to ask this question but I haven't
found a newsgroup for MS Outlook. What I'm trying to figure out is how
can I move my address book information from my old computer, running
Windows 7 to my new computer running Windows 8? I'm talking about MS
Outlook on both computers. Gordon

[Nil[_2_]]

On 07 Jan 2013, Gordon > wrote in
alt.comp.os.windows-8:

> This may not be the right group to ask this question but I haven't
> found a newsgroup for MS Outlook. What I'm trying to figure out is
> how can I move my address book information from my old computer,
> running Windows 7 to my new computer running Windows 8? I'm
> talking about MS Outlook on both computers. Gordon

You don't mention what version of Outlook, but in OL2003 it's File |
Export and Import | Export to a file - choose PST format, and include
only the Contacts. Then, move the file to the new computer and choose
File | Export and Import | Import from another program or file.

[Robin Bignall]

On Mon, 07 Jan 2013 18:45:06 -0500, Nil >
wrote:

>On 07 Jan 2013, Gordon > wrote in
>alt.comp.os.windows-8:
>
>> This may not be the right group to ask this question but I haven't
>> found a newsgroup for MS Outlook. What I'm trying to figure out is
>> how can I move my address book information from my old computer,
>> running Windows 7 to my new computer running Windows 8? I'm
>> talking about MS Outlook on both computers. Gordon
>
>You don't mention what version of Outlook, but in OL2003 it's File |
>Export and Import | Export to a file - choose PST format, and include
>only the Contacts. Then, move the file to the new computer and choose
>File | Export and Import | Import from another program or file.

It looks as though it's the same in 2010.
--
Robin Bignall
Herts, England

[Ken Blake[_4_]]

On Mon, 07 Jan 2013 17:14:22 -0600, Gordon >
wrote:

> This may not be the right group to ask this question but I haven't
> found a newsgroup for MS Outlook.

There's microsoft.public.outlook, still carried on many news servers
even though Microsoft no longer runs it.

And then there is the Microsoft Outlook web-based forum. Find it with
a web search.



> What I'm trying to figure out is how
> can I move my address book information from my old computer, running
> Windows 7 to my new computer running Windows 8? I'm talking about MS
> Outlook on both computers. Gordon

--
Ken Blake

[Ken Blake[_4_]]

On Mon, 07 Jan 2013 17:55:56 -0700, Ken Blake >
wrote:

> On Mon, 07 Jan 2013 17:14:22 -0600, Gordon >
> wrote:
>
> > This may not be the right group to ask this question but I haven't
> > found a newsgroup for MS Outlook.
>
> There's microsoft.public.outlook, still carried on many news servers
> even though Microsoft no longer runs it.
>
> And then there is the Microsoft Outlook web-based forum. Find it with
> a web search.
>
>
>
> > What I'm trying to figure out is how
> > can I move my address book information from my old computer, running
> > Windows 7 to my new computer running Windows 8? I'm talking about MS
> > Outlook on both computers. Gordon
>

And I neglected to say that the information you want is in your .pst
file. Copy that to the new computer and point Outlook to it on the new
computer.

--
Ken Blake

[VanguardLH[_2_]]

"Gordon" wrote:

> This may not be the right group to ask this question but I haven't
> found a newsgroup for MS Outlook.

It's still there. Just because Microsoft abandoned Usenet doesn't mean
the worldwide mesh network of Usenet providers dropped the microsoft.*
newsgroups. You'll find the Outlook newsgroups at:

microsoft.public.outlook[.genera]

If your Usenet provider (Easynews) doesn't carry (peer) those newsgroups
then subscribe your newsreader (Forte Agent) to one that does, like
Albasani or Eternal-September (both free).

> What I'm trying to figure out is how can I move my address book
> information from my old computer, running Windows 7 to my new
> computer running Windows 8? I'm talking about MS Outlook on both
> computers.

The contact records are part of the message store's database ... and
that's in the .pst file. If you copy your .pst file to another host and
have Outlook open that as its message store, your old contacts, e-mails,
notes, journals, and tasks will show up in that instance of Outlook. If
you don't want to replace an existing .pst file with one that you carry
over from another host, just copy the old .pst file to anywhere you want
and use File -> Open in Outlook to load that alternate message store.

What doesn't get carried over with the .pst file are the accounts.
Those are stored as hashed entries in the registry. It does not good to
export those registry entries. They are hashed with an RSA key that is
randomly generated for your Windows account. That hash will be
different under another instance of Windows, so the other instance of
Windows won't be able to decrypt those hashed entries that were created
under the old instance of Windows. You never mention WHICH verison of
Outlook you are using. In Outlook 2003 that I use (at home and from
where I am responding), there is no Import/Export function when looking
at e-mail accounts defined within Outlook. The File -> Import/Export
menu will not include accounts. For OL2003, you can use the included
"Save My Settings" wizard which, I believe, will record the account
definitions. Then you use the same wizard on the other host to import
those settings into the instance of Office installed over there.

I'm not sure where the rules are stored. Might not be in the .pst file
that you can copy to the other host. Go to the rules wizard dialog
(where the rules are define) and export them from there. For OL2003,
Tools -> Rules and Alerts -> E-mail Rules tab -> Options button. That
creates a .rwz file. Then use the same dialog to import the rules in
the other instance of Outlook. There is a gotcha when migrating rules
from one machine to another: you have to edit all rules that have the
"on this machine only" clause. At some point, Outlook differentiated
between rules you defined up on the Exchange server and those that were
only defined locally. If, for example, you defined a rule with the
"through the <specified> account" clause then it because an "only on
this machine" rule because you can't define other accounts when using
the Exchange server. Other accounts are outside of the Exchange server.
After migrating the rules, you'll probably see "on this machine only"
change to "For another machine". That means they won't run on the
machine where you want them to run. There is no means in Outlook of
disabling the "on this machine only" crap when you have no intention or
no availability to an Exchange server. You have to go into each rule
with "on this machine only" or "For another machine", disable the other
clause that forces the "on this machine only" clause (like when you
select "through the <specified> account"), deselect the "on this machine
only" clause, reselect the parent clause to redefine it (which also
forces a select of the "on this machine only" clause) and save the newly
edited rule.

I have also run across problems with rules that specify accounts in
them. Accounts in rules are actually pointers into to those accounts.
When you migrate to another host, the pointers can get screwed up. They
have values that point at non-existing definitions. So I have to go
into each rule with an account specified within it, deselect that
clause, reselect that clause, and pick an account that is currently
defined in THAT instance of Outlook. So making sure migrated rules will
run under a different instance of Outlook can be either a nuisance or
excrutiating depending on how many rules you have defined. A dozen will
take several minutes to fix while dozens if not a hundred would take
many hours. I know of no utility that scans through the rules to remove
or re-exercise the "on this machine" clause (so it applies to the new
machine on which the rules were migrated) or makes sure any account
references will point to valid account definitions in the new instance
of Outlook.

Basically copy the following folders to the same locale in the other
host to have Outlook on that other host use the same data as on your
other host:

%userprofile%\Application Data\Microsoft\Outlook
%userprofile%\Local Settings\Application Data\Microsoft\Outlook

There are, of course, authors offering software to hopefully do all this
data migration for you. www.outlookbackup.com is payware. A Google
search finds free tools but they look iffy. Ask over in the
alt.comp.freeware newsgroup for recommendations on Outlook *migrate*
tools. You don't just want to backup so you can restore to the same
host under the same instance of Outlook. You want to MIGRATE *all* of
Outlook's data, accounts, rules, toolbar, and other settings into a
different instance of Windows running under a different instance of
Windows. I've never used any of these free or paid utilities since I
just copy over the old Outlook folders in the other instance of Windows
for the other instance of Outlook over there along with running the
rules wizard to export the rules so I can import them elsewhere (and
then have to putz with all the imported rules). As for the accounts, I
always define them in Outlook Express as backups which has an export
wizard to let me import them into OE in another instance of Windows.
When I install Outlook in that other instance of Windows, Outlook sees
there are accounts defined in OE and offers to import them (available
only during the first run of Outlook). Of course, in Win7/8 there is no
OE so that's not an option. I only have 4 accounts defined in Outlook
and I have notes (in Outlook) on their settings so recreating them anew
in a new instance of Outlook takes little effort.

[..winston]

Please provide your version of Outlook on your old and new computer.

Outlook stores the contacts (address book) in your OL profile *.pst file but different versions of Outlook use a different folder
(on your hard drive) to store it's default *.pst file.

In 2010 and later...each email account (when setup) has it's own *.pst file yet all email accounts use the address book (contacts)
for the default OL pst file (typically Outlook.pst)

It's important to know your version of Outlook on each machine since it determines the location of your Outlook *.pst file and to
which folder it should be copied to on your Win8 pc).

Note: If you've opened OL on Win8 you have already created a new Outlook profile with a default *.pst file which can be replaced
with your old computer's Outlook.pst file

--
....winston
msft mvp


"Gordon" wrote in message ...

This may not be the right group to ask this question but I haven't
found a newsgroup for MS Outlook. What I'm trying to figure out is how
can I move my address book information from my old computer, running
Windows 7 to my new computer running Windows 8? I'm talking about MS
Outlook on both computers. Gordon

[Gordonbp]

On 07/01/13 23:45, Nil wrote:
> On 07 Jan 2013, Gordon > wrote in
> alt.comp.os.windows-8:
>
>> This may not be the right group to ask this question but I haven't
>> found a newsgroup for MS Outlook. What I'm trying to figure out is
>> how can I move my address book information from my old computer,
>> running Windows 7 to my new computer running Windows 8? I'm
>> talking about MS Outlook on both computers. Gordon
>
> You don't mention what version of Outlook, but in OL2003 it's File |
> Export and Import | Export to a file - choose PST format, and include
> only the Contacts. Then, move the file to the new computer and choose
> File | Export and Import | Import from another program or file.
>

No NO NO! Do NOT use the export/import function to move native Outlook data.
Why not?
Exporting a pst file may well cause loss of data and,
(Courtesy of Russ Valentine [MVP-Outlook])

Importing an entire PST may well corrupt your profile and may create a
ghost
PST that you can't close. Importing PST's will lose:
1. Custom Forms
2. Custom Views
3. Connections between contacts and activities
4. Received dates on mail
5. Birthdays and anniversaries in calendar
6. Journal connections
7. Distribution Lists

See here on how to move Outlook data correctly:
http://office.microsoft.com/en-us/outlook/HA010771141033.aspx
more info here:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm

--
Microsoft Community Contributor (MCC) 2011/12

[Gordon]

On Tue, 8 Jan 2013 01:56:42 -0500, "..winston" >
wrote:

>Please provide your version of Outlook on your old and new computer.
>
>Outlook stores the contacts (address book) in your OL profile *.pst file but different versions of Outlook use a different folder
>(on your hard drive) to store it's default *.pst file.
>
>In 2010 and later...each email account (when setup) has it's own *.pst file yet all email accounts use the address book (contacts)
>for the default OL pst file (typically Outlook.pst)
>
>It's important to know your version of Outlook on each machine since it determines the location of your Outlook *.pst file and to
>which folder it should be copied to on your Win8 pc).
>
>Note: If you've opened OL on Win8 you have already created a new Outlook profile with a default *.pst file which can be replaced
>with your old computer's Outlook.pst file
>
I'm still using MS Outlook 2007. I haven't yet upgraded my MS Office
and other software for this new computer.

I got the address book information transferred from the old computer
to the new one. I did a Tools > Address Book then Alt-PrtScr, working
one page at at time. I copy/pasted this into MS Word then printed out
a paper copy.....then I hand typed this into the new computer's
Outlook 2007 Address Book. I didn't have but about 50 addresses to
copy, so this didn't take much time and it worked well.

Is there a better e-mail client software available or should I stick
with my MS Outlook 2007

Gordon

[XS11E]

Gordon > wrote:

> Is there a better e-mail client software available or should I
> stick with my MS Outlook 2007

Yes, theere is MUCH better e-mail client software available but there
is also MUCH worse e-mail client software available.

Personally, I'd stick with Outlook 2007, it works for you, you're
accustomed to using it and if you're not having problems, why change?

--
XS11E, Killing all posts from Google Groups
The Usenet Improvement Project:
http://twovoyagers.com/improve-usenet.org/

[Nil[_2_]]

On 08 Jan 2013, Gordonbp > wrote in
alt.comp.os.windows-8:

> On 07/01/13 23:45, Nil wrote:
>> You don't mention what version of Outlook, but in OL2003 it's
>> File | Export and Import | Export to a file - choose PST format,
>> and include only the Contacts. Then, move the file to the new
>> computer and choose File | Export and Import | Import from
>> another program or file.
>
> No NO NO! Do NOT use the export/import function to move native
> Outlook data. Why not?
> Exporting a pst file may well cause loss of data and,
> (Courtesy of Russ Valentine [MVP-Outlook])

He was asking specifically about moving his contacts only, not about
any of the other things you mention. So, according to his requirements,
I would still say Yes YES YES! If you want your mail archive and
calendar, then the complicated methods might be better.

> Importing an entire PST may well corrupt your profile and may
> create a ghost
> PST that you can't close. Importing PST's will lose:
> 1. Custom Forms
> 2. Custom Views
> 3. Connections between contacts and activities
> 4. Received dates on mail
> 5. Birthdays and anniversaries in calendar
> 6. Journal connections
> 7. Distribution Lists
>
> See here on how to move Outlook data correctly:
> http://office.microsoft.com/en-us/outlook/HA010771141033.aspx
> more info here:
> http://www.slipstick.com/config/backup.htm
> http://www.howto-outlook.com/Howto/backupandrestore.htm

[Gordonbp]

On 08/01/13 20:01, Nil wrote:

> He was asking specifically about moving his contacts only, not about
> any of the other things you mention. So, according to his requirements,
> I would still say Yes YES YES!

Still no NO NO.
Create a new pst file, COPY the contacts into it. Close the file.
Copy that file to the new machine, OPEN it in Outlook and copy the
contacts back.