Attachments

[Barry]

I have recently upgraded to windows XP.
I am using the Office org to write documents it then
saves the document in sxw format.
When I send document as an e-mail attachment the receiver
is unable to open the attachment.
How do I save the document to make this eaiser.
Thanks

[Jim Macklin]

Save your files in universal formats that can be read by
most applications in common use.
WORD files save and send as .rtf
EXCEL files save and send as .csv
same for ACCESS .csv

RTF is Rich Text Format and .csv is Comma Separated Values.

You can get a free viewer for Excel from MS and you can put
a link to this file in the text of the cover letter portion
when you send an email. Then the person getting them mal
will be able to open and view the file in the format you
used to create the file.

It would be good practice to always tell the recipient what
program was used to create a file so they would be able to
figure out what program to open the file.

Usually, it is best to open the application and then use the
file menu in the application to open these files, this is
because the program may have a built-in converter. These
converters only run when the program tries to open the file.
Merely double-clicking the file won't work because there is
no file association established because the base program
isn't installed.


"Barry" > wrote in
message ...
| I have recently upgraded to windows XP.
| I am using the Office org to write documents it then
| saves the document in sxw format.
| When I send document as an e-mail attachment the receiver
| is unable to open the attachment.
| How do I save the document to make this eaiser.
| Thanks

[Ken Blake]

In ,
Barry > typed:

> I have recently upgraded to windows XP.
> I am using the Office org to write documents it then
> saves the document in sxw format.
> When I send document as an e-mail attachment the receiver
> is unable to open the attachment.
> How do I save the document to make this eaiser.


"Office Org"? What's "Office Org"? Are you using Open Office? I
don't know much about oOen Office, but whenever you send an
attachment to somebody else, he can't read it unless he has
appropriate software installed that recognizes the file type you
send. Find out what software he has installed, and then see if
Open Office can save a document in a format he can read.

--
Ken Blake
Please reply to the newsgroup

[Chek]

Barry,
When you save your document, on the program header bar click 'file' then
'save as'.
There should be a space to put a title to the new document, and also a drop
down box titled 'file type'. Save in a widely recognised and usable format
such as '.txt', '.doc' or '.rtf', then send that as an attachment.
I'm not sure I have anything that would read an '.sxw' file either.
Hope this helps,
Chek

"Barry" > wrote in message
...
> I have recently upgraded to windows XP.
> I am using the Office org to write documents it then
> saves the document in sxw format.
> When I send document as an e-mail attachment the receiver
> is unable to open the attachment.
> How do I save the document to make this eaiser.
> Thanks

[Rob Schneider]

Barry wrote:

> I have recently upgraded to windows XP.
> I am using the Office org to write documents it then
> saves the document in sxw format.
> When I send document as an e-mail attachment the receiver
> is unable to open the attachment.
> How do I save the document to make this eaiser.
> Thanks

Open Office is a terrific product. The sxw format for the Open Office
is non-proprietary and is based on XML. Your correspondent would need
Open Office to read it.

Open Office can create many different output file formats and your goal
should be to save in a format your correspondent can view with software
they have, e.g. RTF (Rich Text Format), DOC (Microsoft Word), etc.
These formats are good if you and your correspondent will be
collaborating on the document and you wish them to make edits.

However, most of the time authors send finished documents out in email.
Accordingly, I think the best format for ending finished documents is
Adobe PDF. Readers would use Adobe Reader which is ubiquitously
available. Open Office provides built in capablity to create PDF format
with the Menu: File/Export to PDF ... command. Recommended.

Adobe Reader is freely available (like Open Office), and can be obtained
at http://www.adobe.com/products/acrobat/readstep2.html