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Tagging files.



 
 
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  #1  
Old January 9th 18, 04:58 AM posted to alt.comp.os.windows-10
Peter Jason
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Posts: 2,310
Default Tagging files.

Win10 Greator.

In "File Properties" there is a field for tags to describe the
contents of the file, if desired.

We generate much paper, notes, etc in the lab and these all go to a
scanner for storage in pdf files.

Instead of using the "Tags" in the file properties we just tag the
file name with abbreviations seperated by spaces, and use the Windows
Search to find and collect them again when needed.

Is this just as good as using the "Tags" in Properties?

Peter
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  #2  
Old January 9th 18, 05:34 AM posted to alt.comp.os.windows-10
...w¡ñ§±¤ñ[_2_]
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Posts: 54
Default Tagging files.

Peter Jason wrote:
Win10 Greator.

In "File Properties" there is a field for tags to describe the
contents of the file, if desired.

We generate much paper, notes, etc in the lab and these all go to a
scanner for storage in pdf files.

Instead of using the "Tags" in the file properties we just tag the
file name with abbreviations seperated by spaces, and use the Windows
Search to find and collect them again when needed.

Is this just as good as using the "Tags" in Properties?

Peter


Hi, Peter.

Since your file of choice appears to be *.pdf.

Have you looked at a pdf file's properties in Windows 10 File Explorer to
see if 'tags' can be added to pdf files.
- If not, then what you are doing may be 'just as good' if not better.

Tags were also available in Windows Explorer in o/s prior to Win10.


--
...w¡ñ§±¤ñ
msft mvp windows experience 2007-2016, insider mvp 2016-2018

  #3  
Old January 9th 18, 05:40 AM posted to alt.comp.os.windows-10
Peter Jason
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Posts: 2,310
Default Tagging files.

On Mon, 8 Jan 2018 23:34:27 -0500, ...w¡ñ§±¤ñ
wrote:

Peter Jason wrote:
Win10 Greator.

In "File Properties" there is a field for tags to describe the
contents of the file, if desired.

We generate much paper, notes, etc in the lab and these all go to a
scanner for storage in pdf files.

Instead of using the "Tags" in the file properties we just tag the
file name with abbreviations seperated by spaces, and use the Windows
Search to find and collect them again when needed.

Is this just as good as using the "Tags" in Properties?

Peter


Hi, Peter.

Since your file of choice appears to be *.pdf.

Have you looked at a pdf file's properties in Windows 10 File Explorer to
see if 'tags' can be added to pdf files.
- If not, then what you are doing may be 'just as good' if not better.

Tags were also available in Windows Explorer in o/s prior to Win10.


Thanks, there seem to be no Tags field to the pdf files in explorer,
but naming the files with one or more 3-letter codes and then using
the boolean thing and enclosing the search strings in brackets/quotes
all seems adequate.
  #4  
Old January 9th 18, 05:43 AM posted to alt.comp.os.windows-10
...w¡ñ§±¤ñ[_2_]
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Posts: 54
Default Tagging files.

Peter Jason wrote:
On Mon, 8 Jan 2018 23:34:27 -0500, ...w¡ñ§±¤ñ
wrote:

Peter Jason wrote:
Win10 Greator.

In "File Properties" there is a field for tags to describe the
contents of the file, if desired.

We generate much paper, notes, etc in the lab and these all go to a
scanner for storage in pdf files.

Instead of using the "Tags" in the file properties we just tag the
file name with abbreviations seperated by spaces, and use the Windows
Search to find and collect them again when needed.

Is this just as good as using the "Tags" in Properties?

Peter


Hi, Peter.

Since your file of choice appears to be *.pdf.

Have you looked at a pdf file's properties in Windows 10 File Explorer to
see if 'tags' can be added to pdf files.
- If not, then what you are doing may be 'just as good' if not better.

  #5  
Old January 9th 18, 05:54 AM posted to alt.comp.os.windows-10
Paul[_32_]
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Posts: 11,873
Default Tagging files.

Peter Jason wrote:
Win10 Greator.

In "File Properties" there is a field for tags to describe the
contents of the file, if desired.

We generate much paper, notes, etc in the lab and these all go to a
scanner for storage in pdf files.

Instead of using the "Tags" in the file properties we just tag the
file name with abbreviations seperated by spaces, and use the Windows
Search to find and collect them again when needed.

Is this just as good as using the "Tags" in Properties?

Peter


The Adobe iFilter for PDF indexing, is part of the 32 bit
version of Reader (http://get.adobe.com/reader/)

However, there were problems with the 64-bit program, as
it didn't seem to have an iFilter. This is one possible
source of an after-the-fact iFilter for a 64-bit system.

http://supportdownloads.adobe.com/detail.jsp?ftpID=5542

The purpose of the iFilter would be for content indexing of the PDF.

Now, if you're running a different version of Acrobat, you
may need to sniff around to find the exact right iFilter version
download to go with that. At some point, a more recent version
of Acrobat, should have fixed this issue by now, and the iFilter
is in there already. Find some unique text inside a PDF, and see
if the federated search can actually find the document or not.

At one time, Adobe had a separate indexer for PDF, which alsu
used an inverted index. But that seems to have disappeared at
least a half dozen released ago. and that was a little bit
buggy, as it couldn't handle "ugly" content all that
well (Digikey catalog).

*******

A tag inserted into a file name, is fine for humans. Say
for example, I use a unique-enough term, only that file
would pop up in a search.

But it's a pretty blunt instrument.

Actual tags, if they had different types "CameraType:Canon"
may allow logical OR and logical AND of search conditions.
I don't even know if you can dissect a filename and apply
multiple conditions to it.

So to a first order approximation, they're the same.

But if you're Superman with the search language, I could
see actual metadata tags being more powerful. I don't happen
to know what those are in the case of a PDF file. Sure it
could have "Author" or "Creation Date" but I don't know if
there is more than that or not.

Paul
  #6  
Old January 9th 18, 04:59 PM posted to alt.comp.os.windows-10
Michael Logies
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Posts: 225
Default Tagging files.

You can do tagging, but I`m too lazy for this. I use a desktop search
engine (Copernic, for special purposes also X1, both are worth a
look).
Otherwise renaming file names seems to be a good idea for me because
it is independant of the file system which may loose tagging in the
future, e. g. if you switch to Linux or the cloud.
  #7  
Old January 9th 18, 07:42 PM posted to alt.comp.os.windows-10
Ken Blake[_5_]
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Posts: 2,221
Default Tagging files.

On Tue, 09 Jan 2018 16:59:10 +0100, Michael Logies
wrote:


You can do tagging, but I`m too lazy for this. I use a desktop search
engine (Copernic, for special purposes also X1, both are worth a
look).




Both Copernic and X1 have to be bought. I use Search Everything for
searches for filenames and Agent Ransack for searches for content.
Both are free.

Have you tried these? How do they compare to Copernic and X1, in your
view?
  #8  
Old January 9th 18, 07:50 PM posted to alt.comp.os.windows-10
...w¡ñ§±¤ñ[_2_]
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Posts: 54
Default Tagging files.

Wolf K wrote:
On 2018-01-08 22:58, Peter Jason wrote:
Win10 Greator.

In "File Properties" there is a field for tags to describe the
contents of the file, if desired.

We generate much paper, notes, etc in the lab and these all go to a
scanner for storage in pdf files.

Instead of using the "Tags" in the file properties we just tag the
file name with abbreviations seperated by spaces,* and use the Windows
Search to find and collect them again when needed.

Is this just as good as using the "Tags" in Properties?

Peter


If it works for you....

As I see it, you are really asking whether one or another method of
classifying and labelling documents is better. You've actually included tags
in the filenames. Moving those tags to the tag field in Properties would be
rather tedious.

IMO, you'd have to run a fairly long experiment to find out whether
switching to tags is worthwhile. You could do it by using tags for all
future projects for a while, and see whether searching and sorting documents
is easier with Properties-tags than with Filename-tags.

Either way, it's a chore. What would make the task easier is a utility that
will search the text of the document and add tags automatically. There is a
least one out there somewhe A few years ago, at a trade show, a vendor
was showing a "scan-to-PDF + auto-tag" system, but I can't be certain who it
was. I think it was 3M, but don't quote me on that.

Good luck,

Hi, Wolf
- It appears the op was asking relative to his(her) method of filenaming
vs. tags specifically for pdf files. Since pdf files are not 'taggable' in
Windows or File Explorer, then unless some other method of interest is
pursued(different filename approach or your suggestion 3rd party utility
software)the op's method in this specific case defaults to the best approach.


--
...w¡ñ§±¤ñ
msft mvp windows experience 2007-2016, insider mvp 2016-2018

  #9  
Old January 10th 18, 09:05 AM posted to alt.comp.os.windows-10
Michael Logies
external usenet poster
 
Posts: 225
Default Tagging files.

On Tue, 09 Jan 2018 11:42:05 -0700, Ken Blake
wrote:

Both Copernic and X1 have to be bought. I use Search Everything for
searches for filenames and Agent Ransack for searches for content.
Both are free.

Have you tried these? How do they compare to Copernic and X1, in your
view?


Agent Ransack is a free "lite" version of FileLocator Pro:
https://www.mythicsoft.com/filelocatorpro/information/

I needed a solution for email (Thunderbird, Outlook) and file
searching. Agent Ransack is not able to index emails?
X1 allows to save searches (as XML-files). I include these saved
searches into tasks (Outlook in the past, EssentialPIM Pro Business
now) and can double click on them for starting them.

My older version of X1 (5.6.4) still indexes Thunderbird, newer
versions do not. But indexing of Thunderbird in X1 broke down some
time ago, because of a malformed email I could not locate (I had 1.2
million emails then, but in the meantime I cut down to 600,000).

Copernic is better at indexing email from Thunderbird, so I`m using
Copernic for email and X1 for files now (350,000 files).
Copernic 6.0.2 hits a wall at around 1.1 million emails, indexing
becomes very slow (did not finish in weeks, 600,000 emails take about
two days to index, updating is much faster). That was the reason to
delete a lot of emails I did not want to keep anymore.

Regards

M.
  #10  
Old January 10th 18, 04:23 PM posted to alt.comp.os.windows-10
Ken Blake[_5_]
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Posts: 2,221
Default Tagging files.

On Wed, 10 Jan 2018 09:05:59 +0100, Michael Logies
wrote:


On Tue, 09 Jan 2018 11:42:05 -0700, Ken Blake
wrote:


Both Copernic and X1 have to be bought. I use Search Everything for
searches for filenames and Agent Ransack for searches for content.
Both are free.

Have you tried these? How do they compare to Copernic and X1, in your
view?


Agent Ransack is a free "lite" version of FileLocator Pro:
https://www.mythicsoft.com/filelocatorpro/information/



Yes, I know, But it's been fine for me. If FileLocator Pro were less
expensive, I might spring for it. But I don't think it's worth
$49.95--at least not to me.
  #11  
Old January 10th 18, 05:29 PM posted to alt.comp.os.windows-10
Paul[_32_]
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Posts: 11,873
Default Tagging files.

Ken Blake wrote:
On Wed, 10 Jan 2018 09:05:59 +0100, Michael Logies
wrote:

On Tue, 09 Jan 2018 11:42:05 -0700, Ken Blake
wrote:

Both Copernic and X1 have to be bought. I use Search Everything for
searches for filenames and Agent Ransack for searches for content.
Both are free.

Have you tried these? How do they compare to Copernic and X1, in your
view?

Agent Ransack is a free "lite" version of FileLocator Pro:
https://www.mythicsoft.com/filelocatorpro/information/



Yes, I know, But it's been fine for me. If FileLocator Pro were less
expensive, I might spring for it. But I don't think it's worth
$49.95--at least not to me.


And you can see in the chart, they're entirely different products.

The free version doesn't use indexing. The paid version does.

That could make their operational behavior quite different.

Certainly FLP will give you a result faster (because of indexing).
But, will the result be "complete" ? It would take a lot of A/B
testing to figure that out. Can you do Regex content searches against
an inverted index ? That sounds... tricky.

I use content searches, only on specific folders, like
the source code tree for some software. And Agent Ransack
exactly meets my needs for that. It has just enough
functionality for the kinds of searches I do. Even if it
does take some time to execute the search.

Paul
  #12  
Old January 10th 18, 05:33 PM posted to alt.comp.os.windows-10
Andy Burns[_6_]
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Posts: 1,318
Default Tagging files.

Paul wrote:

Ken Blake wrote:

If FileLocator Pro were less expensive, I might spring for it. But
I don't think it's worth $49.95--at least not to me.


The free version doesn't use indexing. The paid version does.


I think they surprised themselves by adding indexing, I do have a
licence for Pro but not the latest version, so I don't know how much the
index increases search speed.


  #13  
Old January 16th 18, 11:47 PM posted to alt.comp.os.windows-10
No_Name
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Posts: 47
Default Tagging files.

On Tue, 09 Jan 2018 11:42:05 -0700, Ken Blake
wrote:

On Tue, 09 Jan 2018 16:59:10 +0100, Michael Logies
wrote:

You can do tagging, but I`m too lazy for this. I use a desktop search
engine (Copernic, for special purposes also X1, both are worth a
look).




Both Copernic and X1 have to be bought. I use Search Everything for
searches for filenames and Agent Ransack for searches for content.
Both are free.

Have you tried these? How do they compare to Copernic and X1, in your
view?


I use Index Your Files.. seems to cover all my searching needs..


Beamer Smith

Out on a limb, sawing Madly

---
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https://www.avast.com/antivirus

 




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