Outlook too big

J. P. Gilliver (John) wrote:

Yes, I think we need to ask T, why you're NOT going to: *EITHER* set up
an auto-archiving cascade (or even single file), as has been described -
AND WHICH WOULD BE AUTOMATIC, NOT OBLIGE THE USERS TO DO ANYTHING
MANUALLY - *OR* implement the above suggestion of
exporting-and-them-removing attachments and replacing them with links.
(Or both.)

Without an answer as yo why you're NOT going to do either (or both) of
these things, there's little point in continuing the discussion.

[The one minor thing I'm not sure about is whether the
replace-attachments-with-links utility is one-off, or can be set to
carry on working - but even if, as I suspect, it's one-off, it could
still be something you do for them, say once a year.]

I believe the add-ons that I mentioned are automatic. You can manually
run it once to do a massive extract, strip, and link add but the add-in
works constantly to do the same thing every time a new e-mail is
retrieved. So the message store doesn't massively grow in size because
you suddenly got 100 e-mails that had 10GB attachments (or whatever your
ISP maxes out for your quota per e-mail). The add-ons work continuously
to keep the message store small *if* the problem is with huge
attachments.

Even if the add-in did not process every new e-mail that had an
attachment when it was received, the problem with an overly huge message
store probably only needs to be addressed at intervals, like once per
year. It becomes part of you or the admin doing maintenance on the app.

SperrySoftwa "Eliminate tedious hours of labor with customizable
rules that allow you to save and remove email attachments from certain
people, only when certain subjects are present, only when certain
attachment file names are used, or choose to save all attachments."
Looks like you define a rule regarding attachments on newly incoming
e-mails. However, since Outlook lets you exercise rules on demand, you
could do a major cleanup in one sweep, too. Outlook doesn't have a rule
to let you strip and save attachments, so either this add-in adds a rule
(condition and action) or it manages its own set of rules. From their
screenshots on their web site, looks like the latter: you manage the
rules managed by the add-in. There are lots of choices when to strip
and save attachments (and add a link to the attachments): All incoming
e-mails, if Subject contains, if filename contains, if From contains, if
attachment is larger than xx KB, if Received Date is older than, and
where to save the files (which can be 1 or multiple folders).

EZdetach: Didn't bother delving into it. Found it in an online search.
I already knew about MapiLabs and SperrySoftware for Outlook add-ins but
had to check if they had add-ins for attachment management.

Mapilab: "Remove attached files from Outlook¢s incoming messages and
save them to your hard disk." Makes it sound like the add-in can
continuously and automatically process every new incoming e-mail.

I don't get many e-mails with attachments. Anyone sending them to me
gets educated that e-mail is not a file transfer protocol, there is no
resume, and there is no validation the e-mail was not corrupted (no CRC
or hash check -- unless they digitally signed their e-mail). I tell
them to store the file online and then send me a URL to it. Sending
huge file attachments is rude to the recipient, wastes bandwidth (at
sender, recipient, and between servers), can so hog the recipient's
quota that they cannot get later e-mails (their mailbox quota got
consumed and the recipient has to empty it out to make room for more),
is arrogant in thinking the recipient just must have that huge
attachment, and makes the recipient's message store unnecessarily large.

On 10/09/2017 03:45 AM, mechanic wrote:
On Sun, 8 Oct 2017 19:56:15 -0700, T wrote:

Yes, a lot of that is attachments. Quotes from vendors back to
1836 or some such. And SOMEDAY THEY MAY BE USEFUL!!!

Yes, suprising sometimes how useful such old vendor quotes can be,
though the standard of email back in 1836 was a bit dicey!


:-)