Outlook365: can I delete images? (If so, how?) And amend subject?

Is there anyway to delete an embedded image?

(Most emails from my borough council include an image - in the email,
not an online link - to a big image saying "Download Your Ashford app
today!" [which usually quadruples or worse the size of the email, not I
suppose that matters these days]. On the ancient software I use here, I
could right-click on the image, and select "Remove attachment"; I see no
way to do anything similar in O365.)


Can I amend the subject of a stored email? Or edit the content? I used
to be able to do this relatively easily in Outlook 2003 and earlier, and
(though more difficult to do) in Outlook 2007. I see no way to do it at
all in O365, but it's such a convoluted thing, there may still be a way
I haven't found yet.

I'm not trying to alter for nefarious purposes - just make subject lines
more meaningful, so I can find emails more easily without having to open
each one, or don't delete ones that are important; you know how
thoughtless some people are with subject lines, either using meaningless
ones like "reply" or "re your email of the 17th", or not changing the
subject line when the content is no longer about that.
--
J. P. Gilliver. UMRA: 1960/1985 MB++G()AL-IS-Ch++(p)Ar@T+H+Sh0!:`)DNAf

Veni, Vidi, Vera (I came, I saw, we'll meet again) - Mik from S+AS Limited
), 1998

J. P. Gilliver (John) wrote:

Can I amend the subject of a stored email? Or edit the content?

I suspect the only way will be to forward them to yourself as plain
text, making whatever changes to the subject ... then delete original
from inbox, and copy from sent items.

"J. P. Gilliver (John)" wrote:

Is there anyway to delete an embedded image?

(Most emails from my borough council include an image - in the email,
not an online link - to a big image saying "Download Your Ashford app
today!" [which usually quadruples or worse the size of the email, not
I suppose that matters these days]. On the ancient software I use
here, I could right-click on the image, and select "Remove
attachment"; I see no way to do anything similar in O365.)

Can I amend the subject of a stored email? Or edit the content? I
used to be able to do this relatively easily in Outlook 2003 and
earlier, and (though more difficult to do) in Outlook 2007. I see no
way to do it at all in O365, but it's such a convoluted thing, there
may still be a way I haven't found yet.

I'm not trying to alter for nefarious purposes - just make subject
lines more meaningful, so I can find emails more easily without
having to open each one, or don't delete ones that are important; you
know how thoughtless some people are with subject lines, either using
meaningless ones like "reply" or "re your email of the 17th", or not
changing the subject line when the content is no longer about that.

Note:
This is not a question about Windows, but how to change behavior of an
application. MS Outlook has its own newsgroup albeit low traffic at:

microsoft.public.outlook.general

Also, if you only want free solutions, the VBA newsgroups might help
on finding pre-written code that does what you want. See:

microsoft.public.outlook*vba
microsoft.public.word.vba.* (since VBA coding is the same for all
Office components)

This is from memory as I quit using MS Office 365 about a year ago, plus
editing an e-mail to make it look different than what was sent usually
means I don't really need that e-mail, so I just delete it.

To change Subject:

Double-click the e-mail to open in its own window. Edit the Subject
header however you want. I believe the Message Header must be
expanded (press the down-chevron at the bottom right-side of the
header section). Save changes (probably have to use the
Quick menu using the icon at the top left-end of the titlebar).

To edit the message:

Double-click the e-mail to open in its own window. In the Move group
in the ribbon, select Actions. Choose "Edit Message". That lets you
edit the body of a message. Maybe that lets you select and delete the
image.

If the message was digitally signed by the sender, editing a received
message will corrupt the hash. Most times it is just the body that gets
hashed, but I think there is a way to include the client-added headers
in the hash (the headers the client adds when sending a message, like
Subject, Date, From, To, not the headers the sending mail server adds).
You cannot re-hash the modified message because you don't have the
private half of the certificate the sender used to digitally sign their
message. Any e-mail client that support S/MIME will report a digitally
signed message whose hash is corrupt. That is why, for example, e-mail
providers that spam your outbound message by appending their spam
signature will corrupt the digital signature's hash.

There are 2 ways to attach something to an e-mail: inline and attached.
That is, in the raw source of the e-mail, you'll see a line with:

disposition=attach
or
disposition=inline

Those are just hints to a client how it should present the content
within a MIME block in the body of the message. If attach, the client
should present something that indicates there is content attached to the
message. If inline, the client should present that content within the
message. Regardless of which disposition is requested (the client does
not have to obey), it is still a MIME block within the message: a long
text string used to encode the original content that is added to the
body of a message.

So, you could export the message, edit the raw source, and then import
the modified message. I haven't tried that to know if it works. I have
done the edit of a message that is currently in Outlook's message store.

If this is a as-needed feature (i.e., you do it rarely, so a manual
operation is okay), you don't need to edit the e-mail at all to remove
the attachment. Optionally, you can first save the attachment to a file
in some folder you select, just like you've saved attachments before.
Then click on the attachment in the list and select Remove. On a
per-message basis, you can delete attachments. Some e-mail clients will
show all attachments in a list whether they are disposition of attach or
inline. I don't have Outlook to check if its attachment list includes
both.

If you do this a lot, you sure you don't want to install an add-on into
Outlook that automatically extracts attachments from incoming e-mails,
stores them into a separate file where you specify, and replaces the
attachment with a link to the saved attachment?

https://www.sperrysoftware.com/Email...tachment-save/
https://www.mapilab.com/outlook/attachments_processor/
https://www.techhit.com/ezdetach/hel...tachments.html

The first 2 are payware. The third is subscriptionware, just like
Office 365. Do an online search on "outlook automatically save
attachment", and you'll find lots of choices. There are probably VBA
macros that could be added to Outlook to extract the attachments (and
might alter the original e-mail to insert UNC links to the extracted
file), but I don't know if they would run automatically when Outlook
received a new e-mail. I remember seeing a VBA macro to extract images,
but it was a manual batch operation.

https://www.outlookfreeware.com/en/p...ttachmentsSave

That one is freeware. While it isn't actually an automatic operation,
you can call the script from a rule you define in Outlook that triggers
on new incoming messages.

On Tue, 12 May 2020 09:59:59 +0100, J. P. Gilliver (John) wrote:

Is there anyway to delete an embedded image?

Can I amend the subject of a stored email?

On Tue, 12 May 2020 10:20:50 +0100, Andy Burns wrote:

I suspect the only way will be to forward them to yourself as plain
text, making whatever changes to the subject ... then delete original
from inbox, and copy from sent items.

I expect Andy's method will work

I did a quick Google search and came up empty, but maybe I just
wasn't thinking of the correct search terms. You might search
stackexchange.com, or post your question there if it hasn't
already been asked. I've found that answers on that site are
usually of high quality.

--
Stan Brown, Oak Road Systems, Tompkins County, New York, USA
http://BrownMath.com/
http://OakRoadSystems.com/
Shikata ga nai...

J. P. Gilliver (John) wrote:
Is there anyway to delete an embedded image?

(Most emails from my borough council include an image - in the email,
not an online link - to a big image saying "Download Your Ashford app
today!" [which usually quadruples or worse the size of the email, not I
suppose that matters these days]. On the ancient software I use here, I
could right-click on the image, and select "Remove attachment"; I see no
way to do anything similar in O365.)


Can I amend the subject of a stored email? Or edit the content? I used
to be able to do this relatively easily in Outlook 2003 and earlier, and
(though more difficult to do) in Outlook 2007. I see no way to do it at
all in O365, but it's such a convoluted thing, there may still be a way
I haven't found yet.

I'm not trying to alter for nefarious purposes - just make subject lines
more meaningful, so I can find emails more easily without having to open
each one, or don't delete ones that are important; you know how
thoughtless some people are with subject lines, either using meaningless
ones like "reply" or "re your email of the 17th", or not changing the
subject line when the content is no longer about that.

Is there an Export function ?

Or could another tool use OLE to pull the message from O365 ?

It's tempting to try Export, launder, Import. Using
some combination of tools.

Paul

On 5/12/2020 4:59 AM, J. P. Gilliver (John) wrote:
Is there anyway to delete an embedded image?

(Most emails from my borough council include an image - in the email,
not an online link - to a big image saying "Download Your Ashford app
today!" [which usually quadruples or worse the size of the email, not I
suppose that matters these days]. On the ancient software I use here, I
could right-click on the image, and select "Remove attachment"; I see no
way to do anything similar in O365.)


Can I amend the subject of a stored email? Or edit the content? I used
to be able to do this relatively easily in Outlook 2003 and earlier, and
(though more difficult to do) in Outlook 2007. I see no way to do it at
all in O365, but it's such a convoluted thing, there may still be a way
I haven't found yet.

I'm not trying to alter for nefarious purposes - just make subject lines
more meaningful, so I can find emails more easily without having to open
each one, or don't delete ones that are important; you know how
thoughtless some people are with subject lines, either using meaningless
ones like "reply" or "re your email of the 17th", or not changing the
subject line when the content is no longer about that.
/
In Mozilla's Thunderbird, you can open any email to be edited as new
Message. This works with both emails you send and emails your received.

When you open as with the "Edit as New Message" option, you can edit the
email as if you were the author and then save it or send it.

On Tue, 12 May 2020 at 10:20:50, Andy Burns wrote:
J. P. Gilliver (John) wrote:

Can I amend the subject of a stored email? Or edit the content?

I suspect the only way will be to forward them to yourself as plain
text, making whatever changes to the subject ... then delete original
from inbox, and copy from sent items.

I have very occasionally done that with the Turnpike I use on this
machine: well, similar - export (which exports the raw text of the email
as a text file), delete message, close Turnpike, edit the raw text, open
Turnpike, re-import. (If you don't delete and close, it sees the
re-import as a duplicate and ignores it.) But it's tedious!
--
J. P. Gilliver. UMRA: 1960/1985 MB++G()AL-IS-Ch++(p)Ar@T+H+Sh0!:`)DNAf

In science, the more you know what you're looking at, the more magical it
becomes. - Professor Brian Cox, in RT 2017/7/15-21

On Tue, 12 May 2020 09:59:59 +0100, "J. P. Gilliver (John)"
wrote:


Can I amend the subject of a stored email? Or edit the content? I used
to be able to do this relatively easily in Outlook 2003 and earlier, and
(though more difficult to do) in Outlook 2007. I see no way to do it at
all in O365, but it's such a convoluted thing, there may still be a way
I haven't found yet.

I'm not trying to alter for nefarious purposes - just make subject lines
more meaningful, so I can find emails more easily without having to open
each one, or don't delete ones that are important; you know how
thoughtless some people are with subject lines, either using meaningless
ones like "reply" or "re your email of the 17th", or not changing the
subject line when the content is no longer about that.

A way to find what you want without going through your archive looking
at subjects is to use a search application. I use Copernicus because
it has a version that searches remote drives. It gets results from
Office365 emails, and everything else. It had a free version that
searched local drives but I don't know what the current state of play
is with that. Windows (built in) search was restricted to local drives
the last time i attempted to use it. (I once got a pair of shoes
refunded because I was able to find an email referring to an earlier
warranty replacement.)

On Tue, 12 May 2020 at 05:44:15, VanguardLH wrote:
"J. P. Gilliver (John)" wrote:

Is there anyway to delete an embedded image?
[]
Can I amend the subject of a stored email? Or edit the content? I
[]
Note:
This is not a question about Windows, but how to change behavior of an
application. MS Outlook has its own newsgroup albeit low traffic at:

microsoft.public.outlook.general

Thanks; since I'm now going to have to use it, I've added that and the
one without .general on the end. (I suspect they might be duplicates -
both imported 50 posts. I haven't looked at them yet.) I didn't know of
them, and it hadn't occurred to me to look. I suppose it runs on MacOS
too does it, hence not being in the Windows hierarchy?

Also, if you only want free solutions, the VBA newsgroups might help
on finding pre-written code that does what you want. See:

microsoft.public.outlook*vba
microsoft.public.word.vba.* (since VBA coding is the same for all
Office components)

Ah. I suspect I'm not allowed code. The reason I'm using O365 is I've
just received a laptop for parish council business (parish council is
the lowest level of local government in England: a lot of work, for no
pay, and with little power. [Despite the name, parishes now have no
direct connection with the church - just the lowest level in the
hierarchy. Ours is a large village]), and it uses/they use Office 365.
And of course it is accompanied by the usual undertaking that I won't
install any software without permission signed in blood (actually not
even then: I have to ask for it and they do it).

This is from memory as I quit using MS Office 365 about a year ago, plus
editing an e-mail to make it look different than what was sent usually
means I don't really need that e-mail, so I just delete it.

Sometimes there is an important bit, but the majority of the email is
irrelevant - and I don't want to wade through it all to find it. And
changing the subject makes it easier to find the actual email.

To change Subject:

Double-click the e-mail to open in its own window. Edit the Subject
header however you want. I believe the Message Header must be
expanded (press the down-chevron at the bottom right-side of the
header section). Save changes (probably have to use the
Quick menu using the icon at the top left-end of the titlebar).

No, just closing it brought up "do you want to save changes" or
something like that (and when I said yes, it did). Thanks.

To edit the message:

Double-click the e-mail to open in its own window. In the Move group
in the ribbon, select Actions. Choose "Edit Message". That lets you
edit the body of a message. Maybe that lets you select and delete the
image.

Yes, that did it, thanks. I think it was similar to Outlook 2007: the
Edit function tucked away somewhere unexpected (under "Move"?!?).

Not that deleting the image - or, as I'd already discovered, removing an
attachment - reduced the message size as shown in Outlook. I presume
Outlook is keeping the original message somewhere? Maybe it _will_
settle down in time; this is I think an IMAP system (it came ready set
up, I didn't do it), and I've not used such before.

If the message was digitally signed by the sender, editing a received
message will corrupt the hash. Most times it is just the body that gets
hashed, but I think there is a way to include the client-added headers
in the hash (the headers the client adds when sending a message, like
Subject, Date, From, To, not the headers the sending mail server adds).

I don't _think_ any of my fellow councillors will be doing anything like
that - if they do know about it, they'll not be doing it so as not to
alarm the others (-:.
[]
There are 2 ways to attach something to an e-mail: inline and attached.
That is, in the raw source of the e-mail, you'll see a line with:

disposition=attach
or
disposition=inline

Those are just hints to a client how it should present the content
within a MIME block in the body of the message. If attach, the client
should present something that indicates there is content attached to the
message. If inline, the client should present that content within the
message. Regardless of which disposition is requested (the client does
not have to obey), it is still a MIME block within the message: a long
text string used to encode the original content that is added to the
body of a message.

There's another wrinkle: the old software I'm using here, Turnpike, will
_truly_ embed an image (or other attachment) - so if I have

some text (A)
an image
some text (B)

, that's exactly what it sends, if you look at the raw message content.
(The image is indeed a MIME block. [The software can also UUcode.]) I've
discovered that most modern software, on receiving that, shows

some text (A)
[attachment (image)] [attachment (text (B))]

, so (except to one correspondent I know is also using TP!), I've given
up embedding images (or other attachments), and just stick them at the
end anyway. (After even the signature.) If I don't do that, they
probably won't read the second text block.

Conversely, with modern software, if the sender wants to make it
_appear_ to have an embedded image as above, what the software actually
sends in the raw content is:

some text (A)
a pointer
some text (B)
[attachment (image)]

, and the receiving software will make it _look_ as if the image was
attached. The pointer often (possibly always) begins "cid:".

So, you could export the message, edit the raw source, and then import
the modified message. I haven't tried that to know if it works. I have
done the edit of a message that is currently in Outlook's message store.

I've done export/edit/import with Turnpike (which _doesn't_ have edit
function), but it's tedious. (Not least because you have to delete the
message after exporting, then close and reopen TP to empty its bin;
otherwise it sees the reimport as a duplicate and ignores it.)
[]
If you do this a lot, you sure you don't want to install an add-on into
Outlook that automatically extracts attachments from incoming e-mails,
stores them into a separate file where you specify, and replaces the
attachment with a link to the saved attachment?

See earlier comments about installing software )-:.
[]
Then there's the two versions of many emails: when I was using TP for
parish business, I could select the plain text or HTML version of many
emails; often the HTML one was removable, which reduced the size by more
than half. I see no way to even access the two in Outlook.

(A lot of companies don't even realise they are sending two versions -
to the extent that one, when its system went wrong, was sending the same
text in every newsletter [including, for example, special offers whose
closing date well preceded the date of sending]: we almost came to blows
when I tried to tell them this, until I realised they were _only_ seeing
the HTML version, and I was by default looking at the text version!)

Could be a way of sending secret messages! (Like a short story I once
read where the rebels used AM radios, which FM receivers couldn't hear
anything of. [OK, I know the flaws, but made a good story.])


Thanks again for your Outlook answers.
--
J. P. Gilliver. UMRA: 1960/1985 MB++G()AL-IS-Ch++(p)Ar@T+H+Sh0!:`)DNAf

In science, the more you know what you're looking at, the more magical it
becomes. - Professor Brian Cox, in RT 2017/7/15-21

On Tue, 12 May 2020 at 14:27:18, Peter Johnson
wrote:
On Tue, 12 May 2020 09:59:59 +0100, "J. P. Gilliver (John)"
wrote:
[]
I'm not trying to alter for nefarious purposes - just make subject lines
more meaningful, so I can find emails more easily without having to open
each one, or don't delete ones that are important; you know how
thoughtless some people are with subject lines, either using meaningless
ones like "reply" or "re your email of the 17th", or not changing the
subject line when the content is no longer about that.

A way to find what you want without going through your archive looking
at subjects is to use a search application. I use Copernicus because

Unfortunately, I have to sign a form saying I won't install any software
on the laptop.

it has a version that searches remote drives. It gets results from
Office365 emails, and everything else. It had a free version that
searched local drives but I don't know what the current state of play
is with that. Windows (built in) search was restricted to local drives
the last time i attempted to use it. (I once got a pair of shoes
refunded because I was able to find an email referring to an earlier
warranty replacement.)

You're like me: I bet you scrupulously keep receipts (-:! [Though for
shoes - or sandals in my case - I come up against this problem: I buy
two pairs when they're on offer. I wear one pair, normally, until they
fail, then I wear the other pair: but if they fail early, my receipt
shows ...]
--
J. P. Gilliver. UMRA: 1960/1985 MB++G()AL-IS-Ch++(p)Ar@T+H+Sh0!:`)DNAf

By the very definition of "news," we hear very little about the dominant
threats to our lives, and the most about the rarest, including terror.
"LibertyMcG" alias Brian P. McGlinchey, 2013-7-23

On 5/12/2020 2:15 PM, J. P. Gilliver (John) wrote:
On Tue, 12 May 2020 at 14:27:18, Peter Johnson
wrote:
On Tue, 12 May 2020 09:59:59 +0100, "J. P. Gilliver (John)"
wrote:
[]
I'm not trying to alter for nefarious purposes - just make subject lines
more meaningful, so I can find emails more easily without having to open
each one, or don't delete ones that are important; you know how
thoughtless some people are with subject lines, either using meaningless
ones like "reply" or "re your email of the 17th", or not changing the
subject line when the content is no longer about that.

A way to find what you want without going through your archive looking
at subjects is to use a search application. I use Copernicus because

Unfortunately, I have to sign a form saying I won't install any software
on the laptop.

it has a version that searches remote drives. It gets results from
Office365 emails, and everything else. It had a free version that
searched local drives but I don't know what the current state of play
is with that. Windows (built in) search was restricted to local drives
the last time i attempted to use it. (I once got a pair of shoes
refunded because I was able to find an email referring to an earlier
warranty replacement.)

You're like me: I bet you scrupulously keep receipts (-:! [Though for
shoes - or sandals in my case - I come up against this problem: I buy
two pairs when they're on offer. I wear one pair, normally, until they
fail, then I wear the other pair: but if they fail early, my receipt
shows ...]
You might want to view the information at https://portableapps.com/ as
the programs there are configured to be downloaded to a flash drive and
run from the same flash drive.

These programs have no need to be installed on the laptop. You might
find a utility or other program to help you on their Apps list.

On Tue, 12 May 2020 20:15:35 +0100, "J. P. Gilliver (John)"
wrote:

On Tue, 12 May 2020 at 14:27:18, Peter Johnson
wrote:
On Tue, 12 May 2020 09:59:59 +0100, "J. P. Gilliver (John)"
wrote:
[]
I'm not trying to alter for nefarious purposes - just make subject lines
more meaningful, so I can find emails more easily without having to open
each one, or don't delete ones that are important; you know how
thoughtless some people are with subject lines, either using meaningless
ones like "reply" or "re your email of the 17th", or not changing the
subject line when the content is no longer about that.

A way to find what you want without going through your archive looking
at subjects is to use a search application. I use Copernicus because

Unfortunately, I have to sign a form saying I won't install any software
on the laptop.

Outlook macros and VBA were discussed earlier. Macros aren't usually
referred to as software, in the context of installing something. Do you
think they'd object to you using a macro to do what you want to do? You
could create or download a macro or VBA module (they're essentially the
same thing) and place a button on the OL GUI to use it, or define a trigger
for it to run automatically.

On Tue, 12 May 2020 at 16:43:24, Char Jackson wrote:
On Tue, 12 May 2020 20:15:35 +0100, "J. P. Gilliver (John)"
wrote:
[]
Unfortunately, I have to sign a form saying I won't install any software
on the laptop.

Outlook macros and VBA were discussed earlier. Macros aren't usually
referred to as software, in the context of installing something. Do you
think they'd object to you using a macro to do what you want to do? You

Not sure. My programing skills are somewhat rusty I fear, and I've never
really learnt VBA (Visual Basic? A?). It _might_ not count as installing

could create or download a macro or VBA module (they're essentially the
same thing) and place a button on the OL GUI to use it, or define a trigger
for it to run automatically.

something. Anyway, since I can now alter subjects and content, I'll
probably just stick with that: I should be able to find most emails well
enough.
--
J. P. Gilliver. UMRA: 1960/1985 MB++G()AL-IS-Ch++(p)Ar@T+H+Sh0!:`)DNAf

Less rules means fewer grammar? - Marjorie in UMRA, 2014-1-28 13:14

On Tue, 12 May 2020 23:16:00 +0100, "J. P. Gilliver (John)"
wrote:

On Tue, 12 May 2020 at 16:43:24, Char Jackson wrote:
On Tue, 12 May 2020 20:15:35 +0100, "J. P. Gilliver (John)"
wrote:
[]
Unfortunately, I have to sign a form saying I won't install any software
on the laptop.

Outlook macros and VBA were discussed earlier. Macros aren't usually
referred to as software, in the context of installing something. Do you
think they'd object to you using a macro to do what you want to do? You

Not sure. My programing skills are somewhat rusty I fear, and I've never
really learnt VBA (Visual Basic? A?). It _might_ not count as installing

could create or download a macro or VBA module (they're essentially the
same thing) and place a button on the OL GUI to use it, or define a trigger
for it to run automatically.

something. Anyway, since I can now alter subjects and content, I'll
probably just stick with that: I should be able to find most emails well
enough.

Outlook's search function automatically searches email bodies, so you may
be alright.

On Tue, 12 May 2020 23:16:00 +0100, "J. P. Gilliver (John)"
wrote:

Not sure. My programing skills are somewhat rusty I fear, and I've never
really learnt VBA (Visual Basic? A?).

VBA (Visual Basic for Applications) is the programming language of
Excel and other Office programs.