If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
Thread Tools | Rate Thread | Display Modes |
#46
|
|||
|
|||
Outlook too big
J. P. Gilliver (John) wrote:
Yes, I think we need to ask T, why you're NOT going to: *EITHER* set up an auto-archiving cascade (or even single file), as has been described - AND WHICH WOULD BE AUTOMATIC, NOT OBLIGE THE USERS TO DO ANYTHING MANUALLY - *OR* implement the above suggestion of exporting-and-them-removing attachments and replacing them with links. (Or both.) Without an answer as yo why you're NOT going to do either (or both) of these things, there's little point in continuing the discussion. [The one minor thing I'm not sure about is whether the replace-attachments-with-links utility is one-off, or can be set to carry on working - but even if, as I suspect, it's one-off, it could still be something you do for them, say once a year.] I believe the add-ons that I mentioned are automatic. You can manually run it once to do a massive extract, strip, and link add but the add-in works constantly to do the same thing every time a new e-mail is retrieved. So the message store doesn't massively grow in size because you suddenly got 100 e-mails that had 10GB attachments (or whatever your ISP maxes out for your quota per e-mail). The add-ons work continuously to keep the message store small *if* the problem is with huge attachments. Even if the add-in did not process every new e-mail that had an attachment when it was received, the problem with an overly huge message store probably only needs to be addressed at intervals, like once per year. It becomes part of you or the admin doing maintenance on the app. SperrySoftwa "Eliminate tedious hours of labor with customizable rules that allow you to save and remove email attachments from certain people, only when certain subjects are present, only when certain attachment file names are used, or choose to save all attachments." Looks like you define a rule regarding attachments on newly incoming e-mails. However, since Outlook lets you exercise rules on demand, you could do a major cleanup in one sweep, too. Outlook doesn't have a rule to let you strip and save attachments, so either this add-in adds a rule (condition and action) or it manages its own set of rules. From their screenshots on their web site, looks like the latter: you manage the rules managed by the add-in. There are lots of choices when to strip and save attachments (and add a link to the attachments): All incoming e-mails, if Subject contains, if filename contains, if From contains, if attachment is larger than xx KB, if Received Date is older than, and where to save the files (which can be 1 or multiple folders). EZdetach: Didn't bother delving into it. Found it in an online search. I already knew about MapiLabs and SperrySoftware for Outlook add-ins but had to check if they had add-ins for attachment management. Mapilab: "Remove attached files from Outlook¢s incoming messages and save them to your hard disk." Makes it sound like the add-in can continuously and automatically process every new incoming e-mail. I don't get many e-mails with attachments. Anyone sending them to me gets educated that e-mail is not a file transfer protocol, there is no resume, and there is no validation the e-mail was not corrupted (no CRC or hash check -- unless they digitally signed their e-mail). I tell them to store the file online and then send me a URL to it. Sending huge file attachments is rude to the recipient, wastes bandwidth (at sender, recipient, and between servers), can so hog the recipient's quota that they cannot get later e-mails (their mailbox quota got consumed and the recipient has to empty it out to make room for more), is arrogant in thinking the recipient just must have that huge attachment, and makes the recipient's message store unnecessarily large. |
Ads |
#47
|
|||
|
|||
Outlook too big
On 10/09/2017 03:45 AM, mechanic wrote:
On Sun, 8 Oct 2017 19:56:15 -0700, T wrote: Yes, a lot of that is attachments. Quotes from vendors back to 1836 or some such. And SOMEDAY THEY MAY BE USEFUL!!! Yes, suprising sometimes how useful such old vendor quotes can be, though the standard of email back in 1836 was a bit dicey! :-) |
Thread Tools | |
Display Modes | Rate This Thread |
|
|